Privacy Policy

Privacy Policy

Access UK Education Ltd. is committed to ensure that your privacy is protected. This privacy policy is to provide

information about how Access UK Education will use (or “process”) your personal data when you visit our

website. It is intended to ensure that personal information is dealt with correctly and securely and in

accordance with the Data Protection Act 1998, and other related legislation.

What information we collect

We collect and process personal data when you interact with us and our website, and when you register with

us. This includes:

• name and job title

• nationality and gender

• child’s age/date of birth

• contact information including email address

• relevant medical information required for us to provide our services

• child’s school, academic performance and interests

• financial information where relevant

• marketing preferences, including any consents you have given

• communications that you may send to us

What we do with the information we gather

We use this information for the following reasons:

• In order to provide services to you. Some of this information may be personal information. We may

  use it in order to:

• Verify your identity for security purposes

• Provide you with our services

• Communicating with you

• Provide you with suggestions and advice on products, services and how to obtain the most

  from using our website.

• Information we process with your consent

•  Through certain actions when otherwise there is no contractual relationship between us,

  such as when you browse our website or ask us to provide you more information about our

  business, including job opportunities and our services, you provide your consent to us to

  process information that may be personal information. Wherever possible, we aim to obtain

  your explicit consent to process this information. Sometimes you might give your consent

  implicitly, such as when you send us a message by email to which you would reasonably

  expect us to reply. Except where you have consented to our use of your information for a

  specific purpose, we do not use your information in any way that would identify you

  personally. We may aggregate it in a general way and use it to provide class information, for

  example to monitor the performance of a particular page on our website. If you have given

  us explicit permission to do so, we may from time to time pass your name and contact

  information to selected associates whom we consider may provide services or product you

  would find useful.

• On occasions where we ask you for consent, we will use the personal data for the purpose

  which we explain at that time.

• We may use the information to improve our products and services.

• We place cookies and use similar technologies in accordance with our cookies policy and the

  information provided to you when those technologies are used.

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 For purposes which are required by law:

o for DBS checks on suppliers such as host families and drivers;

o in response to requests by government or law enforcement authorities conducting an

investigation.

 Information we process for the purpose of legitimate interests

We may process information on the basis there is a legitimate interest, either to you or to us, of doing

so. Where we process your information on this basis, we do after having given careful consideration

to:

o whether the same objective could be achieved through other means

o whether processing (or not processing) may cause you harm

o whether you would expect us to process your data, and whether you would consider it

reasonable to do so.

Information provided may be shared with third parties

Some of your personal data may be shared with other organisation, such as insurers and organisations which

conduct safety checks. We will also need to share personal data with third party service providers, such as web

hosting and maintenance company, DBS checking organisation, provider of host families, transport companies,

education consultants, etc. Personal data may also be shared with government authorities and/or law

enforcement officials if required for security purpose, or if mandated by law or if required for the legal

protection of our legitimate interests in compliance with the applicable laws.

Cookies

Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit

any website. Once you agree, the file is added and the cookies help analyse web traffic or let you know when

you visit a particular site. Cookies allow a website to tailor its operations to your own needs, and also provide

the website owner with statistics about how you used the website so that it can be improved.

Our website uses cookies. They are placed by software that operates on our serves, and by software operated

by third parties who are providing services to us.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find

useful and which you do not. A cookie in no way gives us access to your computer or any information about

you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can

usually modify your browser setting to decline cookies if you prefer. It also should allow you to prevent or limit

their use but this may prevent you from taking full advantage of the website.

Controlling your personal information

You can request details of personal information which we hold about you, or to review or update your

personal information. If you would like a copy of the information held on you, please write to Access UK

Education Ltd., The Forum, 277 London Road, Burgess Hill, West Sussex, UK, RH15 9QU. Upon receiving the

request, we will tell you when we expect to provide you with the information, and whether we require any fee

for providing it to you, such as postage, etc. If you find that any information we are holding on you is incorrect

or incomplete, please write to us as soon as possible at the above address. We will promptly correct any

information found to be incorrect.

If you wish to remove personally identifiable information from our record, please contact us at

guardian@access-edu.co.uk . This may limit the service we can provide to you.

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Links to other websites

Our website may contain links to other websites where relevant. However, once you have used those links to

leave our website, you should note that we do not have any control over that other website. Therefore, we

cannot be responsible for the protection and privacy of any information which you provide whilst visiting such

websites and such websites are not governed by this privacy policy. You should exercise caution and look at

the privacy policy applicable to the website in question.

Retention period of personal data

We retain your personal data only for as long as for the contractual length to provide you services, or require

by law, or to support a claim or defence in court.

Review of this privacy policy

This policy will be reviewed every year, or earlier if necessary. If you have any question regarding our privacy

policy or if have any concern about how we process your personal data, you can get in touch with us at

guardian@access-edu.co.uk